Client objectives & challenges
Deliver PRI in Person as a seamless, sustainable and inclusive live event, returning the forum to Latin America for the first time in over a decade. Balance global expectations with local delivery, while creating an experience that reflected PRI’s purpose and values.
Client Objectives
Create a high-performing, accessible and responsibly delivered event that supports debate, networking and measurable ROI for members, partners and sponsors.
Challenges
Delivering at scale within a major convention campus, coordinating international stakeholders and local suppliers, and embedding sustainability and accessibility into every aspect of the experience.
Success Criteria
On-time, on-budget, incident-free delivery; strong delegate and sponsor engagement; measurable sustainability outcomes; and a consistently inclusive experience for a global audience.
Delivering purpose
at scale
PRI in Person brought the global responsible investment community together in São Paulo. The event was designed to feel clear, calm and connected, supporting high-level debate and meaningful exchange while operating smoothly behind the scenes.
What we delivered
Governance & project management
We established a robust delivery framework with clear timelines, governance structures and defined responsibilities. This approach aligned internal teams, local partners and suppliers, enabling confident decision-making and efficient delivery across all workstreams.
Experience design & wayfinding
Spatial planning and wayfinding were central to the delegate journey. Plenary halls, breakout rooms and networking zones were carefully laid out to support intuitive movement, accessibility and equitable visibility. Clear signage hierarchies and multilingual touchpoints ensured clarity for an international audience.
Technical direction & production
We delivered reliable, agile technical production across plenary sessions and multiple breakout streams. Close coordination with venue engineering teams ensured power, acoustics and scheduling constraints were managed effectively across a complex programme.
Supplier ecosystem management
A blended supply chain combined trusted global partners with in-country specialists. This reduced travel miles, supported local expertise and ensured compliance with regional regulations, while maintaining quality and resilience throughout delivery.
Sustainability & accessibility
Sustainability was embedded from the outset. Circular design principles, modular builds and recycled materials minimised waste, while digital-first solutions replaced printed materials. Accessibility measures included live translation, closed captioning and inclusive spatial design.
Opportunities & value added
Embedded sustainability
Responsible choices were integrated into design, production and operations, delivering measurable environmental outcomes.
Inclusive by design
Accessibility and equity were prioritised, reflecting PRI’s global and diverse membership.
Operational excellence
Strong governance and supplier coordination enabled calm, confident delivery at scale.
Local impact
Working with regional suppliers reduced carbon footprint and supported the local economy.
Sustainability
Circular design
Modular graphics and reusable structures reduced waste across the event build.
Digital-first delivery
QR-enabled content and interactive maps replaced printed materials, achieving a 40% reduction in print.
Responsible catering
Plant-forward menus eliminated single-use plastics and supported sustainability goals.
Community impact
Local partnerships extended social value beyond the event itself.
PRI in Person
Outcome
PRI in Person delivered a confident return to Latin America for the world’s leading responsible investment forum. On-time, on-budget delivery, strong sponsor ROI and clear sustainability results demonstrated how expert governance and purpose-led design can create impact at scale.
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